PFTSY Part 3, Library Welcome Folder/File

Library Welcome Folder/File


It's a new school year, and everyone has just enjoyed a long summer break, so it's natural if everyone (I'm included) has forgot library policy and procedures.  There will also be new teachers and staff who will need to know the library schedules, and what the library has to offer.  This is why I create a Welcome to the Library File to share with the staff.  Here are the basics for the welcome file.

The Library Schedule



M-F Schedule
I include a PDF copy of the library schedule.  It lists every class or open session during library hours.  I also include the times for book clubs, library crafts, and other library activities.

Library Fee Schedule


Damaged book

It's important to make the district library fee schedule as transparent as possible.  I include a PDF copy of it for the staff, and post one up in the library.

Textbook and Library Policy


Textbook and library policy.
I wrote up the district textbook and library policy in an abbreviated format, and print it out two to a page.  I then distribute a copy of this to every student during textbook distribution (usually the first week of school).  A few examples of the guidelines:
  • Students use school ID numbers to check books out and use the computers in the library.
  • Acceptable Use Policy documents must be on file with student and parent signatures.
  • Damaged books should be returned to library immediately for replacement. (If book is not returned within two weeks of receiving it, the student will be held financially responsible for the replacement cost.) Any books damaged during the year are also the student's responsibility.
  • Do not lend your books to anyone or check out books for a friend. 

Welcome Back Letter


Welcome sign
Welcome the staff back in a letter that gives an overview of your plans for the year.  Include the main activities and events, and encourage the staff to contact you for any of the resources you can provide.

Library Procedure

Procedures for library visits.

How should classes walk in?  Is there arranged seating?  When can students get up to browse for books?  Can they use the computers the entire class visit?  I provide a copy of the library procedures and ask teachers to review and practice these procedures before the first class visit.  These are standard procedures, and can be flexible, but not dismissed.

School Site Program Rules/Guidelines


Using electronic devices.

Include the policy and rules for special media and programs.  I include the rules and procedures for the Accelerated Reader program, since we have a school-wide program in place.  I also include information about our laptop cart, the maker space, and our TAG readers.

Other items you may want to include are copyright guidelines for educators, a link to your library year at a glance, a copy of your library brochure (PR materials), and a form for teachers to request special materials or instruction for a particular library visit.  Whenever possible, be sure to also have translated copies of your handouts to share with the community where needed.

A welcome folder is a great way to share your plans for the year and inform the staff about the library program.  It can also be a welcome page on your website or blog.  Let the staff know that the library is ready to collaborate and provide resources to create what we always work for:  An amazing school library experience!



All images from pixbay.  Thanks Pixbay!


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